WU Syllabus

Über den Syllabus informieren Sie Studierende über die administrativen und organisatorischen Aspekte der Lehrveranstaltung. Über read!t präsentieren Sie die Literaturliste für Ihre Lehrveranstaltung.

General
Read!t
Troubleshooting

Who can edit the WU syllabus?

People with the following roles in Canvas WU can edit the WU Syllabus:

- Teachers
- Blueprint Administrators
- Teaching Administrators (Teaching Assistant)
- Programme Administrators

Only heads of an academic unit have the option of defining members as course editors so that people with this role have admin rights to all courses in their academic unit. This is done on MyLEARN in the section "My academic units -> Overview of course editors" by simply adding and removing these persons. You can find instructions on how to do this in the MyLEARN Guide.

ATTENTION: Teaching assistants (if the role has been assigned in Canvas WU!) are not authorised to edit the syllabus. In order to authorise these persons to edit the syllabus on Canvas WU, you must manually assign the role of teaching assistant in the LEARN course (acts as an admin tool for this authorisation)! Only when the person has been authorised as a teaching assistant in LEARN can they also edit the syllabus in Canvas WU.

How do I edit the WU Syllabus?

The Syllabus can be found by default in every course and Blueprint course in the left menu bar.

To edit the syllabus and fill in the fields, proceed as follows:

1. Click in the left menu bar on Syllabus.
2. Click on Syllabus in the horizontal menu bar and then on Manage.
3. Click on the pencil icon for the field you want to fill in to edit the field.
4. Fill in the mandatory field publicly accessible information.
5. Optionally, fill in the additional field.
6. Click on Save.

Changes to the WU Syllabus are not published automatically. This publication must be done manually.

NOTES:

- In your Canvas WU course, deactivate Syllabus under Settings and Navigation and use only the WU Syllabus for your course description.
- If a blueprint course is available, a WU syllabus is sufficient, which can be transferred to all parallel courses and thus managed centrally.

How do I transfer the WU Syllabus from another course?

You can take over the WU Syllabus from a course belonging to the same planning point.

By default, all fields of the WU Syllabus in the course are overwritten with the contents of the selected syllabus of the other course. If you do not want to overwrite selected fields, you can lock them in advance. Changes to the syllabus are not published automatically. This publication must be done manually.

How do I lock fields in the WU Syllabus so that they are not overwritten?

If the WU syllabus is transferred from a Blueprint course or course to a (other) course, all contents in the course fields are overwritten by default. Specify which fields in the WU syllabus should be excluded from overwriting.

1. Click on Syllabus in the left menu bar.
2. Click on Syllabus in the horizontal menu bar and then on Manage.
3. Click on Actions in the horizontal menu bar and then on Disable fields.
4. Select from the table those fields that should not be overwritten.
5. Click on Save.

The disabling or overwriting function of a field is applied to both the online course catalog and the additional field only displayed on LEARN. Exceptions are the fields "Readings" and "Unit details". In these two categories, you can individually choose settings by clicking +Add Entry for the online course catalog and the LEARN fields.

How do I copy text from word to WU Syllabus?

If you want to copy a text from word or another word processing programme into the WU Syllabus, you can do this using key combinations.

1. Open the document from which you want to copy the text.
2. Select the text you want.
3. Press the key combination CTRL + C (Windows) or Command +C (Mac).
4. In Canvas WU, click in the desired editor field where you want to paste the text.
5. Press the key combination CTRL + V (Windows) or Command +V (Mac) to insert the contents as "text" or CTRL + Shift + V (Windows) or Command +V (Mac) to insert the contents as "plain text".
6. Make any changes or formatting you want.
7. Click on Save.

Of course, you can also create and format texts with the editor.

NOTE: When you paste a text into WU Syllabus from word or another word processor, for example, HTML codes may be accidentally copied in the background. These codes can cause the formatting to be displayed differently in Canvas WU.

How do I publish the WU Syllabus?

You must publish the WU Syllabus in order for the content to be displayed in the course catalog and in Canvas WU. Fields marked in red indicate that changes have been saved but not yet published.

1. Click on Syllabus in the left menu bar.
2. Click on Syllabus in the horizontal menu bar and then on Manage.
3. Click on Actions in the horizontal menu bar and then on Publish.
4. Click on Send.

Finally, check again all the fields in which you have made changes. Successfully published fields are marked in green.

How can the role of teaching administrator (= course editor) be assigned?

Only the head of an academic unit has the option of defining people as course editors for an academic unit so that they have access to all courses in their academic unit.

To make this possible, heads of an institute must log in to MyLEARN.

1. Log in at https://learn.wu.ac.at with your valid WU account and password.
2. To do this, click on your academic unit in MyLEARN.
3. From the left-hand side menu, click on "Course Editors".
4. Select the person and click on "OK".

Course Editors also appear in the courses in Canvas WU under "People" and have admin rights to all courses in an Academic Unit. These persons can now also edit the WU Syllabus of courses offered by an institute.

To remove the role of course editor from a person, proceed as follows:

1. To do this, click on your academic unit in MyLEARN.
2. From the left-hand side menu, click on "Course Editors".
3. Click on the bin icon next to the person.

This will remove people who no longer have admin rights to the courses in your academic unit.

How do I create a reading list with read!t?

Read!t supports you in creating reading lists quickly and clearly for students. Information on the creation and editing of reading lists can be found here: https://learn.wu.ac.at/open/fit4research/en/readit_listenerstellerinnen.

NOTE: Only offer self-designed (online) scripts and presentation materials as files in your Canvas WU course. All other literature (articles, document scans, books) can be displayed to students in a standardised way via Read! Students always know where they can look for literature and are encouraged to organize all titles themselves. This also means that you may not be in breach of any licence conditions.

Why can I not see my course under "Copy Syllabus"?

This can be due to several reasons:

Reason 1: The course whose syllabus you want to adopt depends on a teaching material collection in Canvas WU or a Blueprint course in Canvas WU, but the current course does not. OR vice versa: the course whose syllabus you want to take over is loose, but the current course depends on a teaching material collection or Blueprint course. As soon as you have assigned or decoupled the corresponding course from the same collection of teaching materials or Blueprint course, you can take over the syllabus.

Reason 2: You are trying to take over the syllabus of a course that does not belong to the same planning point as your course. In this case it is not possible to take over the syllabus. You can only take over the syllabus of a course that belongs to the same planning point.

Why can't teaching assistants edit the WU Syllabus?

Teaching assistants (if the role has been assigned in Canvas WU!) are not authorised to edit the syllabus. In order to authorise these people to edit the syllabus in Canvas WU, you must manually assign the role of teaching assistant in the LEARN course (which acts as an admin tool for this authorisation)! Only once the person has been authorised as a teaching assistant in LEARN can they also edit the syllabus in Canvas WU.

To authorise a person as a teaching assistant in the LEARN admin tool, proceed as follows:

1. Log in to https://learn.wu.ac.at
2. Click on your course in the member list.
3. Select "Administrate" from the left side menu of your community.
4. Click on "Members".
5. Click on the "Add a Member" button
6. Search for people by entering names or student ids.
7. Confirm your selection by checking the checkbox next to the name.
8. Under "Selected items," choose "Add Selected Members"
9. Select the role Teaching assistant.

If you need help with this, please contact Digital Teaching Services via the Helpdesk.

Persons who have to work on several syllabi at an institute can be registered as course tutors by the head of an academic unit. Instructions on how to do this can be found in the MyLEARN Guide.

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